EE&AEConference
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For Authors

Instructions for Authors

Find EE&AE author guidance for paper submission, IEEE PDF eXpress, camera-ready files, and in-person or virtual presentations.

Submit your paperEE&AE 2026 Conference Management System

Full paper submission

All authors should submit their papers through the submission portal shown above, powered by Microsoft’s Conference Management Toolkit (CMT). Full papers should be submitted before the deadline using the conference template and should be 4–6 pages long.

Each submission will be reviewed on:

  • Quality of content
  • Significance for theory and/or practice
  • Originality and level of innovation
  • Thematic relevance to the Call for Papers
  • Quality of presentation

After the review process, authors will be notified of the Conference Committee’s decision.

Camera-ready submission

Authors of accepted papers will be invited to upload a camera-ready submission. Papers must meet the following criteria to be published in the conference proceedings on IEEE Xplore:

  • Reviewers’ comments have been taken into consideration.
  • The paper passes the plagiarism detection system.
  • The paper follows the instructions in the conference template.
  • The English language and grammar are correct.
  • The IEEE copyright form has been signed and submitted.

IEEE copyright forms will be signed electronically. After completing the form, authors should download the PDF and upload it to the submission portal shown above.

Camera-ready papers should be uploaded in both .docx and .pdf formats. After the submission deadline, papers will be reviewed and checked for plagiarism using IEEE CrossCheck / iThenticate. If a paper does not meet the criteria above, authors will receive the review result and may make changes within 10 days. After the final check, a final accept or reject decision will be sent.

Authors may suggest their preferred presentation format (oral or poster); the Technical Program Committee will make the final decision.

Creating an IEEE Xplore-compatible PDF

Authors should validate and convert their final camera-ready file to an IEEE Xplore-compatible PDF using the IEEE PDF eXpress site.

Warning: Make all changes to the final camera-ready file before validation and conversion. Changes made afterward may invalidate IEEE Xplore compatibility.

First-time users

  1. Log in to the IEEE PDF eXpress site.
  2. If you have not used IEEE PDF eXpress before, select Create account.
  3. Enter the following information:
    • Conference ID: 71468X
    • Your email address
    • A password
  4. Continue entering information as prompted.
  5. Upload your .docx file to IEEE PDF eXpress and download the converted PDF. Conversion may take a few minutes.
  6. Upload the IEEE PDF eXpress-compatible file to the submission portal shown above.

Previous users

Previous users of IEEE PDF eXpress or IEEE PDF eXpress Plus should follow the steps above and use the password from previous conferences. Verify that your contact information is current.

Paper presentation

At least one author must present each paper in an oral or poster session.

Face-to-face oral presentation

Prepare a PowerPoint or PDF presentation and present it during the corresponding oral session. The presentation should be no longer than 12 minutes, including questions and answers.

Face-to-face poster presentation

Prepare a poster using the face-to-face poster template. Authors are responsible for:

  • Printing the poster in A1 format and attaching it to the assigned panel 5 minutes before the announced poster session.
  • Staying near the poster during the session and answering questions from conference participants and the poster assessment committee.
  • Removing the poster after the session.

Virtual poster presentation

Prepare a poster using the virtual poster template and email it to the conference contact shown above no later than 24 June 2024 (Monday). During the conference, regularly check your email and answer questions from conference participants about your poster.

The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.